Migrating CPQ systems is no longer just a tech upgrade—it’s a business transformation. BigID and Beamery show how a modern CPQ platform like Subskribe can deliver rapid results, cut costs, and simplify operations.
The Problem with Legacy CPQ Systems
Legacy systems burden enterprises with:
- Manual inefficiencies: Sales teams rely on spreadsheets, causing delays and errors.
- Data mismatches: Inconsistent information between quotes and CRM systems slows deal closures.
- Limited insights: Poor analytics hinder pricing optimization and decision-making.
- Dependency on support: Sales teams can’t generate quotes independently, creating bottlenecks.
- Error-prone processes: Manual workflows risk inaccuracies, impacting revenue and satisfaction.
Breaking the CPQ Implementation Myth
BigID debunked the belief that CPQ deployments are lengthy and costly by:
- Deploying in 90 days: Achieved seamless integration with Salesforce and NetSuite.
- Cutting costs by 90%: Eliminated the need for custom integrations and costly consultants.
- Streamlining configuration: Made changes like SKU updates in minutes, not hours.
"Subskribe exceeded my expectations—it’s easy to configure, and saved us six figures in implementation costs."
– Tom Murtaugh, SVP, BigID
Key Success Factors
- User-Centric Design
The intuitive design of Subskribe simplifies adoption by addressing key pain points directly. Beamery’s FP&A Director noted how the platform’s user-friendly interface made its value immediately apparent.
BigID found that creating an Amazon-like quote creation experience helped sales teams quickly adopt the system, minimizing resistance to change. - Rapid Deployment
Self-service configuration tools allowed organizations to set up and adjust the system without relying on expensive consultants.
Traditionally time-consuming tasks, such as SKU management, became quick and manageable, enabling businesses to respond to market opportunities faster. - Enterprise-Grade Scalability
Subskribe offers robust support for complex requirements, such as sophisticated pricing models and global operations, without sacrificing performance.
The ability to handle multi-currency pricing and advanced approval workflows ensures the platform meets diverse business needs while maintaining efficiency.
Measurable Business Impact
Cost Savings
Implementation costs: BigID reduced implementation costs by 90%, showing that Subskribe CPQ delivers significant financial advantages.
Additional headcount: Beamery avoided the need to expand its deal desk team, saving on personnel costs and benefiting from automation and efficiency gains.
Ongoing maintenance: By eliminating the need for ongoing maintenance and expensive consultants, both organizations significantly reduced their total cost of ownership.
Operational Efficiency
Quote creation: The time required to generate quotes was reduced from hours to minutes, transforming the speed and responsiveness of sales teams.
Automation: Automation replaced manual data entry and reconciliation processes, saving time and reducing errors across the organization.
Approvals: Streamlined approval workflows allowed deals to progress more quickly, eliminating delays and confusion often caused by manual approvals.
Revenue Growth
Accelerated deals: Shorter sales cycles allowed businesses to capture opportunities faster, driving improved revenue performance.
Increased capacity: By removing bottlenecks, organizations increased their ability to handle higher volumes of quotes, supporting scalable growth.
Win rates: Faster quote delivery and increased accuracy contributed to higher win rates, enabling sales teams to outpace competitors in delivering value to customers.
Best Practices for CPQ Success
- Define Success Metrics
It is crucial to establish clear goals for efficiency improvements, such as reducing quote generation times and approval cycles.
Organizations should measure baseline metrics before implementation to clearly demonstrate ROI and track improvements post-deployment. - Focus on Adoption
Choosing an intuitive platform ensures that sales teams can easily navigate and embrace the system without extensive training.
Seamless CRM integration allows users to work within familiar tools, making CPQ functionality feel like a natural extension of their daily workflows.
Self-service quote generation empowers sales representatives to work independently, reducing the burden on deal desk teams and increasing job satisfaction. - Build for Scale
Organizations should design approval workflows and pricing rules with scalability in mind, ensuring the system can grow alongside the business.
Planning for global requirements, such as multi-currency support and regional pricing, ensures readiness for international expansion.
The Integration Advantage
BigID and Beamery demonstrated the transformative power of seamless integration:
- Real-time Salesforce and ERP integration: By connecting Salesforce and ERP systems, both organizations ensured accurate, real-time data synchronization across platforms.
- Automated provisioning: Automated provisioning workflows simplified post-sale processes, enabling smoother transitions from sales to delivery.
- Unified deal data: The creation of a single source of deal data eliminated silos and improved decision-making, providing stakeholders with a unified view of key information.
Future-Proof Your CPQ Investment
Speed & Ownership: Organizations should prioritize platforms that support rapid deployment, minimizing reliance on professional services and ensuring self-sufficiency.
Cost Control: Reducing ongoing maintenance requirements and avoiding the need for specialized administrators can significantly lower long-term costs.
Enterprise Scalability: Systems must offer scalability to handle increasing transaction volumes, support complex deal structures, and provide actionable analytics for continuous optimization.
Conclusion
BigID and Beamery’s successes prove that CPQ transformation can be fast, cost-effective, and scalable. Their modern approach offers:
- 90% cost reduction.
- Deployment in weeks, not years.
- Improved sales productivity and accuracy.
For enterprises ready to modernize, the time to act is now. Subskribe CPQ redefines quote-to-revenue processes, delivering faster, more accurate, and scalable results to fuel growth.
